The University of Notre Dame Australia Careers

Senior Administration Officer (Clinical Placements General Practice and Electives), School of Medicine
Fremantle Campus
Part-time opportunity (0.6), Continuing contract

• Friendly and collaborative work environment
• Rewarding opportunity offering career development
• Level 5 from $79,954 + 14.50% super (pro-rata)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.
 
About the role

You will be responsible for the National School’s general practice clinical placements and elective placements.

Key Responsibilities

• Provide comprehensive administrative support for General Practice placements, including coordinating financial arrangements and facilitating the preparation and execution of Placement Agreements with General Practices.
• Coordinate and administer all aspects of General Practice placements for students enrolled in the MD program, including managing documentation associated with the Australian Government Practice Incentives Program.
• Process financial transactions, including requisitions, purchase orders and receipting.
• Manage and administer the MD electives program for penultimate and final year students, including coordinating placement logistics, documentation and stakeholder communication.
• Support the Clinical Placements team in the planning, coordination and implementation of the clinical placement program.
• Maintain and manage student placement data, assisting with reporting requirements and ensuring the accuracy and integrity of student records.
• Provide high-quality administrative support across a range of School operational activities and events (e.g., Open Days and OSCEs), working collaboratively with key stakeholders and internal business units to support successful delivery.

Qualifications, skills & experience

• Completion of a Degree or an equivalent combination of relevant experience and education.
• Demonstrated experience managing and coordinating programs with a high level of responsibility and organisation.
• Experience with SONIA would be highly desirable.
• Proven organisational skills with the ability to meet deadlines, set and achieve realistic goals and establish work priorities.
• Excellent interpersonal, oral and written communication skills with ability to liaise effectively with students, academic staff and members of the medical community.
• Demonstrated ability to maintain confidentiality and to exercise tact, discretion, initiative and sound judgment.
• Highly developed computer literacy, experience in particular with Excel and Word. 
• Demonstrated knowledge of academic processes within the higher education sector.
• Highly developed time management skills with an ability to manage concurrent detailed matters from beginning to end.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Benefits

• Fitness Passport on offer.
• Generous training and development opportunities.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 4 May 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, melissa.schmidt@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.